A supply chain, not a handful of firms
Planned maintenance, reactive callouts and specialist inspections all bring different suppliers with different policies.
For UK facilities managers
Supplier insurance checked, so you can get on with running sites
Your supply chain runs from cleaning and security to fire safety, M&E and specialist consultants. CoverTrack reads their insurance certificates, checks them against your requirements and only puts the problems in front of you.
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Example rule set
Design & consultancy
Applies to: Surveyors, M&E consultants, designers
- Professional indemnity£2,000,000 each claim
- Public liability£1,000,000 each occurrence
Illustrative example. You choose the cover and limits your contracts require.
Sound familiar?
Where tracking suppliers' insurance goes wrong
Supplier onboarding asks for insurance once. Keeping it current across a whole supply chain, year after year, is the part that slips.
Professional indemnity as well as liability
Consultants and designers need professional indemnity on top of public and employers' liability, each with its own limits.
Audit time means a scramble
When a client or auditor asks for proof of supplier cover, someone has to dig through folders and hope the latest certificate is there.
How CoverTrack helps
Checked against your rules, flagged when it matters
CoverTrack keeps one checked list of supplier cover, built around the requirements you already have in your supplier onboarding.
Requirements by supplier type
Separate rule sets for facilities suppliers, specialist contractors and consultants, each with the cover types and minimum limits you need.
Reads the documents suppliers send
Upload broker confirmation letters or policy schedules as PDF, JPG or PNG. CoverTrack extracts the details and flags anything uncertain for review.
Exceptions, not noise
Compliant suppliers stay out of your way. Missing cover, low limits, expired policies and stale certificates are flagged with a clear severity.
Supplier status at a glance
One dashboard shows how many suppliers are compliant, expiring, pending review or missing a certificate, and the vendor list shows each one's status.
Real CoverTrack screens · example data
FAQ
Questions from UK facilities managers
Which cover types does CoverTrack understand?
Public liability, employers' liability, professional indemnity, products liability and motor / fleet, plus an 'other' type for anything else your contracts require, such as contractors' all risks.
What happens when a certificate is hard to read?
If CoverTrack isn't confident about a key detail, such as the insured name or an expiry date, it marks the certificate as needing review so a person checks it before it counts as compliant.
Does CoverTrack confirm the policy is in force?
No. It checks what the certificate says against your requirements. It doesn't contact insurers, so treat it as a tracking and flagging tool, not proof of cover.
Is it built for large enterprise supply chains?
CoverTrack is designed for smaller UK teams managing dozens of suppliers, rather than thousands, who want something simpler than a spreadsheet without an enterprise rollout.
CoverTrack checks the certificates you upload against the requirements you set. It doesn't confirm policy status with insurers or brokers, and it doesn't provide insurance or legal advice.
Ready to retire the spreadsheet?
Join early access and we'll get CoverTrack set up for your team.