Dozens of contractors, one inbox
Certificates arrive as attachments to unrelated emails and end up in folders nobody else can find.
For UK property managers
Contractor insurance in order across every building you manage
Cleaners, gardeners, lift engineers, roofers and the odd emergency plumber all need the right cover before they work on your clients' properties. CoverTrack keeps their certificates in one place and tells you when one falls short.
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Example rule set
Property service contractor
Applies to: Cleaning, grounds, lift maintenance
- Public liability£2,000,000 each occurrence
- Employers' liability£5,000,000 (statutory minimum)
Illustrative example. You choose the cover and limits your contracts require.
Sound familiar?
Where tracking contractors and suppliers' insurance goes wrong
You answer to landlords, freeholders and residents. When a contractor's insurance has lapsed, it's your name on the email asking why nobody noticed.
Annual renewals on different dates
Every contractor renews on their own date. Tracking that by hand means a spreadsheet nobody trusts and reminders in someone's calendar.
Different cover for different work
A cleaning firm and a roofing contractor shouldn't need the same limits. Checking each certificate against the right standard takes time you don't have.
How CoverTrack helps
Checked against your rules, flagged when it matters
CoverTrack gives you a single, up-to-date view of every contractor's cover, checked against the standard you set for that type of work.
A standard for each type of contractor
Set requirements for property service contractors, specialist trades or consultants. Load the UK starter templates and adjust the limits to suit.
Certificates read for you
Upload a PDF or photo of a broker letter or policy schedule. CoverTrack extracts the cover types, limits and dates, and asks you to review anything it isn't sure about.
Expiry dates on one screen
See who is compliant, who is expiring in the next 30 days and who has no certificate on file, without opening a single spreadsheet.
Old certificates kept on file
When a new certificate arrives, the previous one stays in that contractor's history, so you can see what was on file and when.
Real CoverTrack screens · example data
FAQ
Questions from UK property managers
Does CoverTrack give insurance advice?
No. CoverTrack checks certificates against the requirements you set. It doesn't advise on what cover a contractor should hold. Agree that with your clients, your broker or your legal adviser, then set it in CoverTrack.
Can I track suppliers who aren't on site often?
Yes. Any contractor, supplier or consultant can be added as a vendor and given its own type and requirements.
Does it chase contractors for renewals automatically?
Not today. CoverTrack shows you who is expiring or out of date so you know who to contact. We'll say clearly on this site if automated reminders are added.
How much does it cost?
Pricing hasn't been announced yet. Join early access and we'll tell you before any paid plan starts.
CoverTrack checks the certificates you upload against the requirements you set. It doesn't confirm policy status with insurers or brokers, and it doesn't provide insurance or legal advice.
Ready to retire the spreadsheet?
Join early access and we'll get CoverTrack set up for your team.